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APA 6th Edition Referencing: Online pdf files and datasets

This is a Wintec guide to help you with referencing in the American Psychological Association (APA) style.

Referencing a PDF or data set downloaded from a website

Most PDFs open directly in the browser, so you can read them online. These PDFs have permanent URLs which you can put into your reference list as you would a website.

However, If you can only view it by downloading it from a web page to your computer (meaning the URL will be irretrievable for your reader), reference the URL of the page you downloaded it from and include [PDF] in square brackets to indicate to your reader that the information is not taken directly from the site listed. For example:

Author, A. or Corporate Author. (Date). Title of PDF in italics [PDF]. Retrieval information


Example—reference list entry 

Example—in-text citation (first)

The Nursing Council of New Zealand (NCNZ, 2012) suggests that... (p. 12)

or

... (Nursing Council of New Zealand [NCNZ], 2012, p. 12)

Note: In the second and subsequent citations, simply use the NCNZ abbreviation, date, and page number(s) (see abbreviations/acronyms for corporate authors).

 

Similarly, when you use information such as a dataset that opens separately from a website, include the URL the dataset was retrieved from and indicate in [square brackets] the format.

Author, A. or Corporate Author. (Date). Title of data set in italics [Data set]. Retrieval information


 

Example—reference list entry 

Statistics New Zealand. (2013). 2013 Census population and dwelling tables—regional council area, territorial authority area, and Auckland local board area [Data set]. Retrieved from http://statistics.govt.nz/Census/2013-census/data-tables/population-dwelling-tables.aspx

Example—in-text citation

Statistics New Zealand (2013) data demonstrates... (p. 6) 

or

... (Statistics New Zealand, 2013, p. 6)

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