Step 1: Sign into the Research Archive
The sign in button is found at the top right hand corner of the page.
Step 2: Manage Deposits
Step 3: On the 'Item Type' page choose the type that suits. There are six different ones to choose from.
Example of page below:
Why do I need to do this? This gives us the information we need for your PBRF portfolio
Step 4: Choose the Category and weighting. There are a few to choose from under 12.0
Example of page below:
Step 5: Attach your additional evidence,
(note if you don't have something, write under the 'Title box' on the edit page in brackets after your title (Small conference no proceedings printed etc or oral Presentation no notes written).
Attach your Research output or any addition documentation/images/sound files etc.
Please note these should be JPEGs, HTML and PDF files
2019 changes: A change from last year: Please add each ‘student marking sheet’ as additional evidence to your Research Contribution here and change the visibility to “Repository staff only”. If you are supervising a researcher add some additional evidence here.
Example of page below:
Why do I need to do this? This gives us the information we need your for PBRF portfolio
Step 6: Edit Item (This is the Metadata)
Below is what to put in each field:
Title: A complete title is needed
Abstract or Summary: Always add an abstract or summary about your research output. This is a description of what your research is about.
Keywords that describe the item: Add all keywords that relate to your research output.
2019 Changes - Author/ Creator: This is where you put the name of the main author or contributor to the output. Usually the one adding it to the archives.
Coming Soon - Add your Orcid ID into the field next to the email
Corporate Creators: This is usually Wintec but if another group has overall ownership of the output put that here.
2019 Changes – Contributors: This is where you put everyone who contributed to the research output including yourself.
Nominated Research Output: This is where you add whether this is one of your five NRO’s that you will showcase in your PBRF portfolio at the next PBRF TEC Evaluation.
Please note this can be changed to an ORO but it pays to put all the metadata in so that you are all prepared by the next PBRF TEC Evaluation.
Coming soon - Choose either
NRO – Nominated Research Output (You will need 5)
ORO – Other Research Outputs (You will need up to 12)
RC - Research Contributions - (You will need up to 15)
Notes file – Put what number it is e.g. NRO 1, NROs 2, NRO 3, ORO1, ORO2 etc
Divisions: This is important for the Research offices, as they use it to get the OVIs and your Research Leaders use it to get an overview of each school or centres outputs.
Publication Details:
Was your article peer reviewed? Important for the Quality Assured part of the PBRF portfolio.
Status
Journal or publication title
ISSN
Publisher
Official URL (this is the Conference URL)
Volume
Number
Page Range
Date – make sure you have a year. Very important for PBRF and OVI stats
Date Type – Was it completed, published or submitted at this time
ISBN – only if a book
Unique ID (e.g. doi) - Many journal articles now have a Digital Object Identifier. This must be added if there is one.
2019 Changes - URL of the full text: This is very important. Even if it only directs to the where you can pay for the article.
Identification Number: only if there is one
Related URLs – Any additional URLs that will help the audits to find your information
Funders: Make sure you add who was the funder for your Output. Usually its Wintec.
Name of project: If your output comes under an umbrella project please put it here so that it becomes searchable. If someone just searchers the project they will get all the outputs associated with it.
Contact Email Address: If you want to be contact about your research put your email address here. If not, the default will be the Research Office email.
2019 Changes - References: If you have a reference list for your research output to have a complete PBRF portfolio you should add it here.
2019 Changes - Additional information max 1050words: This is where you can put your Individual Contribution.
2019 Changes - Commentary max 1000words: describe the importance or impact of this piece of research.
Example of page below:
Why do I need to do this? This gives us the information we need for your PBRF portfolio, the OVI statistics and ease of Retrieval
Retrieval - This helps other people browse and search for your Research input
Step 7: Subjects
Choose as many subjects as relates to your Research Output. Click on the + to reveal sub categories.
Example of page below
Step 8: Deposit Item
Here you have two options
